Checklists

Q. What is the checklist?

A. The checklist is the output of a computer program that evaluates the academic record of a student. Basically, the program automatically determines the following for an undergraduate student:

The data used to generate the checklist are the grades and the plan of study. If HEEDS does not have the most up-to-date student information, there will surely be questions on the checklist.

The main intent in disseminating the checklist is for students to identify missing/incorrect information, so that these can be corrected before the current semester ends. At the end of the semester, the checklists will regenerated, with the final grades, to determine the actual subjects of a student for the next semester.

Thus, it is imperative that a student makes effort to update/correct his/her information in order to avoid being given 'incorrect' subjects in his/her initial schedule for next semester.


Q. What is "STDNO LASTNAME FIRSTNAME MI - CURRICULUM"

A. This first line identifies you. Make sure your student number, name, and curriculum are correct; if not, let your Registrar know.


Q. What is "Units to earn classifications : FRESHMAN<=37 : ..."

A. These are the units you need to earn to achieve FRESHMAN/SOPHOMORE/JUNIOR/SENIOR classification, based on the "25% of total units in curriculum" rule. JUNIOR or SENIOR are prerequisites to some subjects.


Q. What is "Units to achieve YEAR : FIRST<36 : SECOND<75 : ..."

A. The total of the units you have earned determines your progress in your curriculum, i.e. which YEAR-TERM you will tackle next. Most curricular programs have 4 years, a few have 5 years, and some (diploma) have 2 years. The YEAR-TERM will determine your next subjects and allowed load.


Q. What is "FIRST Year, First Semester (18 units), etc."

A. The list of subjects for a YEAR-TERM of your curriculum.

The last grade you received for a subject will appear here. 4s and INCs will have a #, or % if lapsed. REGD means currently registered. PASS means you have earned the credit for the subject (through subject substitution, advanced placement, transfer of credit, etc)

If you have taken subject X from another Institution, and you believe subject X is the equivalent of subject in your curriculum, you can apply to the Registrar to transfer the credit. If approved, the subject in your curriculum will be graded PASS.

Automatic subject substitutions will be indicated here.

Missing entries in your Plan of Study will be visible here (those with *).


Q. What is "SUMMARY for 1st Semester 2010-2011 : Units registered=18 : Dropped=0 : Earned=18 : Scholastic standing=Good"

A. This is your scholastic standing one year ago.


Q. What is "SUMMARY for 2nd Semester 2010-2011 : Units registered=15 : Dropped=0 : Earned=15 : Scholastic standing=Good"

A. This is your scholastic standing last semester. There are certain restrictions for students who are on 'Probation' standing two semesters in a row, and also for students on 'Dismissed' standing. Make every effort not to get a 'Permanently Disqualified' standing.


Q. What is "MISSING ELECTIVEs/entries in Plan of Study = ..."

A. These are PE/GE/MAJOR/ELECTIVE/OPTION/SPECIALIZED/etc subjects you have not specified. Some of the earlier GE subjects are given by default to Freshmen who did not specify their choices in their response to enter the University. You need to consult your adviser for MAJOR/ELECTIVE/OPTION/SPECIALIZED subjects. At the latest, you do this on the semester before these subjects are scheduled in your curriculum. In most curricular programs, MAJOR/ELECTIVE/etc start during the third year; so you start consulting your adviser towards the end of your second year. Ask your department who your adviser is.


Q. What is "ASSUMPTION at the end of 1st Semester 2011-2012 : Units earned=129 : Classification=SENIOR : Year in curriculum=FOURTH"

A. This means "IF you pass all your currently REGD subjects, THEN you will have earned 129 units, and therefore will have SENIOR classification. FURTHER, you will have progressed to FOURTH year in your curriculum."


Q. What is "EXTRA subjects, or subjects not specified in Plan Of Study : ..."

A. IF you shifted from another curriculum and not all subjects taken were credited, or IF your Plan Of Study is not updated, or IF you really enrolled subjects not in your curriculum, THEN you will have these EXTRA subjects.


Q. What is "FEASIBLE subjects for 2nd Semester 2011-2012 (ALLOWED load = 19)"

A. These are subjects for which you have satisfied the prerequisites AND are offered next semester. These are divided in three groups: Pri - priority subjects, Alt - alternate subjects, and Fail (see below).


Q. What is "Pri Contrib Subject Credit Title"

A. These are the subjects that will constitute your ALLOWED load next semester. If you are interested in learning how these subjects are determined, see Advising algorithm.

Suppose 'SUBJ_A' is a priority subject. 'Contrib' is your contribution to the demand for SUBJ_A. When the grades for the semester are in, Contrib will be 1.0.

If Contrib=1.0, then you already have satisfied the prerequisite of SUBJ_A.

If Contrib<1.0, then one (or more) of your currently REGD subjects is/are prerequisite/s to SUBJ_A. Since there is a possibility that you will not earn credit for a REGD subject, you only make a 'partial' contribution to the demand for SUBJ_A.

Suppose the prerequisite of SUBJ_A is SUBJ_X that is currently REGD. At the end of the current semester, there are two possibilities: you earn the credit for SUBJ_X (if you get a passing grade); otherwise, you don't earn the credit (you get a 5.0, 4.0, INC, DRP) for SUBJ_X. HEEDS utilizes the historical passing rate in SUBJ_X as the probability of earning the credit for SUBJ_X. This probability is your 'Contrib' to the demand for SUBJ_A.

Suppose the prerequisite of SUBJ_A is "SUBJ_X AND SUB_Y", where both SUBJ_X and SUBJ_Y are currently REGD. Then, your 'Contrib' to the demand for SUBJ_A is the product of the historical passing rates of SUBJ_X and SUBJ_Y. Formulas can also be constructed for more complicated prerequisite expressions.

If SUBJ_A has COI as prerequisite, you need to visit your adviser or department chair, get his/her consent on the specified form, then make sure that the form gets to the Registrar. HEEDS will look for this COI later; if not found, SUBJ_A WILL BE REMOVED from the Priority list at the end of the semester.


Q. What is "Alt Contrib Subject Credit Title"

A. These are alternate subjects, in case you will not be accommodated in all your priority subjects. You do not contribute to the demand for these subjects.


Q. What is "Fail Contrib Subject Credit Title"

A. These are some of your currently REGD subjects with the higher failure rates. When the grades for the semester are in, this list of subjects will disappear.

The fact that you are REGD in a subject means you have satisfied its prerequisite. This means the subject is FEASIBLE next semester, but only IF you do not get a passing grade this semester AND the subject is offered next semester.

At the end of the current semester, there are two possibilities: you earn the credit for the subject (if you get a passing grade); otherwise, you don't earn the credit (you get a 5.0, 4.0, INC, DRP). HEEDS utilizes the historical failure rate in the subject as the probability that you don't earn the credit. This failure rate is used as your 'partial' contribution to the demand for the subject next semester.