Enrollment Planning in Higher Education Institutions Using Open Source Software
Ricolindo L. Cariño, Ph.D. (Computer Science)
This workshop introduces participants to a computational framework for enrollment planning in higher education institutions (HEIs). This framework is designed to reduce the time and effort expended by students, faculty advisers, and other HEI staff involved in the enrollment process. The framework is implemented in software to automate the following activities: student advising, forecasting the demand for subjects (needs analysis), and pre-enlistment of students into classes. The software is freely available under an Open Source license, and runs on ordinary standalone personal laptop or desktop computers. Workshop participants will learn how to install the software and use it for the following enrollment-related activities: analyze the records students and recommend subjects; forecast the demand for subjects; prepare a conflict-free Schedule of Classes; pre-enlist students into classes; generate classlists and teaching load forms; and, enter grades.
This workshop is intended for decision-makers who are involved in planning the enrollment of students in a higher education institution (HEI). Most likely, these decision-makers belong either to the academic affairs hierarchy or the information technology office. The following (or their representatives) are encouraged to attend:
Dr. Ricolindo L. Cariño grew up in Ballesteros, Cagayan. He graduated from the Philippine Science High School Diliman in 1980, completed B.Sc. Applied Mathematics cum laude, in three years under an accelerated program, at the University of the Philippines Los Baños (UPLB) in 1983. He joined the UPLB faculty as an instructor in mathematics after graduation. He was awarded a fellowship in 1987 to study in Australia, and he obtained the Ph.D. Computer Science degree from La Trobe University, Melbourne in 1993. Returning to UPLB, he was appointed head of the mathematics faculty. He was awarded a DOST fellowship in 1994 to undertake postdoctoral studies at the Mississippi State University-National Science Foundation Engineering Research Center for Computational Field Simulations. Returning to UPLB in 1995, he served as head of Academic Programs of the Institute of Computer Science. He developed the first version of the enrollment planning for UPLB from 1997 to 2001. Taking a sabbatical leave from UPLB in 2001, he accepted a visiting researcher position at the MSU-Center for Computational Sciences (MSU-CCS). Separating from UPLB in 2002, he joined MSU-CCS as full-time research faculty. He later transferred to the MSU-Center of Advanced Vehicular Systems (MSU-CAVS). His research interests include transforming serial scientific applications that are computationally-intensive, into parallel computing applications that will execute with the highest possible performance on parallel systems, usually Linux clusters. Typically, this transformation requires the integration of dynamic load balancing; hence, he is also interested in discovering new dynamic load balancing algorithms, and in implementing such algorithms as parallel software tools.
In 2010, Dr. Cariño was engaged by the Department of Science and Technology as a short-term expert under the BalikScientist Program. He updated the enrollment planning software in UPLB and gave presentations about it at other HEIs. Based on requests of administrators during these visits to HEIs, Dr. Cariño resolved to assist any interested HEI to acquire their own version of the software.
In 2012, Dr. Cariño returned to MSU-CAVS as part-time associate research professor. He reimplemented the software for enrollment planning and released it as HEEDS (Higher Education Enrollment Decision Support) under an Open Source license to benefit HEIs in the Philippines. The software presently resides at https://github.com/rlcarino/heeds.
Each session includes a "Question and Answer" portion. A session takes one hour.
Participants receive PDF files of the presentation slides. Participants can download the software for enrollment planning from http://code.google.com/p/heeds/.
A digital projector is required by the workshop presenter. A desktop PC and a wireless router are also needed to demonstrate the multi-user mode of execution of the enrollment planning software.
The workshop can be organized for up to (WORKSHOP ORGANIZER DETERMINES THIS NUMBER) different HEIs at a time. A participating HEI may send up to (WORKSHOP ORGANIZER DETERMINES THIS NUMBER) representatives to the workshop.
The first two lectures may be attended by seniors and graduate students from the computing discipline in the host HEI.
The workshop organizer arranges travel and accommodation for the presenter. The presenter must be on-site the day prior to the workshop.
At least one representative from a participating HEI must bring a laptop to be able to view the electronic copies of the materials and to run the enrollment planning software.
One representative from a participating HEI must bring an electronic or a hard copy of the document containing the academic information in the institution (i.e., the University Catalog/ Bulletin/ Handbook, which lists the colleges, departments, subjects, degree programs, teachers, etc.).
One representative from a participating HEI must be prepared for a short presentation (10-15 minutes) regarding: